Reports are generated based on accounting transactions in the system to communicate to external payment systems. Create Accounting Transactions either by batch or manually comp worksheet by comp worksheet:
Manually by selecting the “Save & Process Transactions” button on the Compensation Worksheet screen.
Note: Screen section rights for Comp Worksheet Transactions - Process Comp Worksheet Transactions – Delete can be set for manual Compensation Worksheet Transactions. If Employee Reports have been generated for a Compensation Worksheet the “Save & Process Transactions” will not be shown.
Transactions can be created in a batch mode by creating a Compensation Worksheet Transaction Processing batch. Batches are executed by payroll system and pay period (pay date).
Accounting transaction examples are available in the Split Payments section.
When transactions are created from a comp worksheet, the comp worksheet is locked and cannot be modified unless the transactions are deleted.
Note: A decision can be made by comp worksheet line item to not create accounting transactions.
Not Ready, Ready for Review, Ready for Processing & Complete
A business process step to allow the comp worksheets to be reviewed prior to processing is managed by the comp worksheet Transaction Process Status field. Accounting transactions cannot be created from a comp worksheet with a status of “Not Ready” or “Ready for Review”. Once the status has been changed to “Ready for Processing”, either manually on an individual compensation worksheet or in batch mode, the system will allow the user to create accounting transactions from a comp worksheet.
Note: Compensation worksheets can be created with a status of “Ready for Processing” by setting the “Transaction Process Status” on the assignment template to “Ready for Processing”. This would remove the business process step of confirming that the comp worksheets are ready for processing.
Ready for Review Transaction Process Status
The “Ready for Review” Transaction Process Status provides the ability to have a secure 2 step review process for Compensation Worksheets. By default it is turned off and can be turned on or off for use through the Turn on “Ready for Review” Compensation Worksheet Transaction Process Status system preference. When turned off the “Ready for Review” status will not appear in any of the dropdowns where the Transaction Process Status appears including templates and batch processes. If not using the “Ready for Review” status make sure that your Creation Status for Comp Worksheets created as part of a batch system preference is not set to “Ready for Review
Setting Role Rights for Transaction Process Status
Click here for details.
Prerequisites
Creating Compensation Worksheets Accounting Transactions
a) Define Comp Worksheet Dictionary Items
b) Assign accounts to each dictionary item
1. Allowance Methodology - Primary Account is the minimal requirement
2. Total Comp Methodology - The Primary Deduction and Secondary accounts will be needed as well if any payment is to be made by the secondary payroll system.