The Billing Ledger screen allows a quick view into the total cost of a move in relation to Receivables created for Reimbursed Expenses and incurred Service Fees. Only Expenses and Service Fees with related Receivables will be shown on this screen.
This screen also allows you to view the payment status of Receivables based on the payment status of the related Invoice. The Billing Ledger is an assignment level screen.
Expenses Section
Account: Long description of the expense account associated with the Expense
Date: Expense Date for the Expense as entered when creating the Expense
Amount Paid: Payment Amount of the Expense as entered when creating the Expense
Receivable Amount: Amount of the receivable created. The amount and currency may not equal the Amount Paid based on your Billing configuration.
Invoice Status:
Not Invoiced: The Receivable has been created but has not been added to an Invoice.
Invoiced - Not Paid: The Receivable has been added to an Invoice but the Invoice has had no Payment applied.
Invoiced - Partially Paid: The Receivable has been added to an Invoice and Payments have been applied but the Payments are less than the total Invoice amount.
Invoiced - Paid: The Receivable has been added to an Invoice and Payments have been applied that equal the total Invoice amount.
Receivable Balance: Shows the entire Receivable Amount until the Invoice has been completely paid. When completely paid will show a zero amount
Service Fees Section
Account: Long description of the expense account associated with the Service Fee
Date: Entry Date for the Manual Service Fee as entered when creating the Manual Service Fee
Receivable Amount: Amount of the receivable created. The amount and currency may not equal the Amount Paid based on your Billing configuration.
Invoice Status:
Not Invoiced: The Receivable has been created but has not been added to an Invoice.
Invoiced - Not Paid: The Receivable has been added to an Invoice but the Invoice has had no Payment applied.
Invoiced - Partially Paid: The Receivable has been added to an Invoice and Payments have been applied but the Payments are less than the total Invoice amount.
Invoiced - Paid: The Receivable has been added to an Invoice and Payments have been applied that equal the total Invoice amount.
Receivable Balance: Shows the entire Receivable Amount until the Invoice has been completely paid. When completely paid will show a zero amount
Adding a Manual Service Fee
If you have the correct security privileges, you can add a Manual Service Fee associated with the current Assignment. To create a service fee, click on
.
The Manual Receivable screen will pop-up to allow entry of a new Service Fee.
Fill in the required fields, and click on
.
Editing a Service Fee
You can edit a Service Fee Receivable (either auto created or manually created) until the Receivable has been placed on an Invoice. Click on the Account description of the Service Fee record to view its details.
The Manual Receivable screen will pop-up to allow edit of the Service Fee.
Make the necessary changes, and click on
.
Deleting a Service Fee
You can delete a Service Fee Receivable (either auto created or manually created) until the Receivable has been placed on an Invoice. Click the Account description of the Service Fee record to view its details.
The Manual Receivable screen will pop-up to allow deletion of the Service Fee. Click on
.
Finalize the deletion of the Service Fee by confirming on the next prompt.
